Collaborating with data

There are some options to share data using Biuwer platform, which has been designed using the minimum access criteria, meaning that by default, access is not granted to anyone but the owner.

Internal sharing

In order to give access to other Users or Groups of Users, just enter the Access settings dialog in any given Shared Space and establish who can view, edit or administer it.

Using permissions inheritance is a common pattern when you create specific Shared Spaces to be used by the same group of people, as it is faster to setup and easier to maintain.

Biuwer applies inheritance to content elements in their security settings by default, so if you configure who can view, edit or administer a given Space, all Pages and Cards included in that Space will inherit the same permissions. Then you can always customize the security settings of each Page or Card individually.

Here you can see the Access settings dialog for the sample page “Film Rentals Dashboard” configured first with the default inheritance settings, and second with custom permissions.

Access settings dialog for a Page with inherited permissions
Access settings dialog for a Page with custom permissions

External sharing

Also known as Embedded Analytics, you can share any Page or Card outside Biuwer platform, for example, to be included in any public web page, a customer extranet, an intranet or any third party custom web application.

Simply access the desired Page or Card and use the “Share” option in the configuration menu, either from the Space, from a Page or any Card in fullscreen mode. The Share dialog will tell you if a given Page or Card is being shared, and if so, which is the configuration, where you can specify:

  • Access type: Private or Public

  • Size in pixels: Width and Height

  • Validity period: the date range in which the sharing is enabled

Private sharing requires an Authentication Token to be added to the shared resource URL. For more information, please read about it in the Administration Area.

The following example shows a Card not being shared, with the corresponding configuration prior to enable its sharing.

When you open the Share dialog and the Card is not currently being shared
The Share configuration before enabling the external sharing

And this example shows a Page that’s being shared, with the corresponding configuration that you can always update.

A page being shared. You can use either a direct URL or embed using an HTML fragment
You can always change the configuration of a shared resource (Page or Card)

Use the “Copy to clipboard” icons on the right to copy the entire URL or HTML Iframe to the clipboard for simplicity.

Exporting data

Data contained in Cards can be exported into CSV or Excel file formats. Simply navigate to any data Card, open the options menu and select “Export”. The Export dialog appears showing you the available formats. Just select CSV or Excel and press the Download button to obtain the corresponding file with the data that the Card is currently using.

Download data of Cards in CSV or Excel formats, using the Export dialog

Exporting data to CSV or XLSX files includes the underlying data. This means all the data that has been obtained and this can be visually different from the data displayed on the Card, specially when talking about charts or cross tables, simply because these Cards apply data aggregations most of the times, depending on their configuration.

Printing content to PDF

If you want to have a visual representation in PDF, just as it’s being displayed on the screen, both Pages nd Cards can be exported in this format.

Simply navigate to any Page or Card, open the options menu and select “Export”. The Export dialog appears showing you the available formats.

Pages can only be printed to PDF so you only have to configure the options available.

Print to PDF options for Pages

With Cards, you are prompted to select the PDF format before configuring the print options.

Print to PDF options for Cards

For both Pages and Cards, the PDF print options are:

  • File name (Biuwer proposes the Page or Card name with the print date)

  • Size: A4, A3, A2, A1

  • Direction: Vertical or Horizontal

  • Margins (centimeters up, down, right and left)

  • Header (what appears up center, up right and up left)

  • Footer (what appears down center, down right and down left)